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Looking for a Job? Government Pensions Administration Agency (Gpaa) Is Hiring (Grade 12)

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Government Pensions Administration Agency

Looking for a Job? Government Pensions Administration Agency (Gpaa) Is Hiring (Grade 12)

  • SOURCEhttps://www.dpsa.gov.za
  • SALARY : R181 599.per annum (Level 05), (Basic Salary)
  • CENTRE : Head Office Pretoria
  • ENQUIRIES : Lesiba Sehlapelo Tel No: 012 399 2602
  • Application enquiries: Mpho Ngubane Tel No: eleven 884 8010/ or Aalia Hoosen Tel No: eleven 884 8010
  • CLOSING DATE : 24 February 2023 before 12h00 noon No late applications will be considered.
  • SECRETARY: DIRECTOR MONITORING AND EVALUATION REF NO: SEC/M & E/2023/01-1P

REQUIREMENTS : 

It is vital for the candidate to hold a three (3) year qualification (ideally in Office Administration/Secretarial) in combination with six (6) to twelve (12) months of work experience in the subject of office administration/secretarial. Memorization and minute-taking experience.

Skills in MS Office, including phrase processing, Outlook, PowerPoint, and Excel (Can be tested if needed.) Knowledge of Public Service and departmental protocols and regulations. Keep up-to-date on methods and methods used at the Director’s workplace. Typing abilities at all levels. Ability to write and speak verbally at all levels. Use your smartphone with good etiquette.

Government Pensions Administration Agency (Gpaa) Is Hiring (Grade 12)

Exceptional reliability. Relationships with others are good. Discretion and tact are essential. Observing the ethical standards of commercial enterprises. Presentation and grooming should be good. An excellent sense of organization. Please note the DPSA guidelines and all other requirements regarding the new Z83 effective 1 January 2021. Regarding the Z83 software exercise word and its completion, please take note of Circular 19 of 2022.

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It is expected that only shortlisted candidates will be able to certify all supporting archives. Applicants who have been shortlisted for interviews may also be interviewed electronically. Data and equipment necessary for this purpose should be available to the applicant. Candidates who have been short-listed will only be contacted. Upon closing of this advertisement, if you are not contacted after six (6) months, consider your application unsuccessful.

DUTIES : 

  • Providing secretarial assistance to the Director is the purpose of the position. In addition to providing clerical assistance to the Director, the successful candidate will also be responsible for the following:
  •  Organizes tours by contacting tour organizations. Upon receiving applicable archives, checks the arrangements;
  • Provides the Director with conference and event arrangements. Prepares schedules, identifies venues, invites participants, organizes refreshments, and invites position players;
  • Ensures that the unit’s travel and subsistence claims are processed;
  • The Director processes all invoices related to his or her work;
  • Ensures that primary minutes are taken at meetings of the Director at the appropriate location;
  • Ensures correspondence and reports regarding movements are drafted;
  •  The Director and the unit are to be informed of any files that need to be submitted;
  • Forms, goaway registers, and telephone accounts are some of the things he oversees;
  • Be responsible for procuring popular items such as stationery and refreshments;
  • Assists the Director in preparing for meetings by gathering all appropriate archives;
  • Assists the director with secretarial and reception duties:
  • If not intended for the Director, receives telephone calls and forwards them to the appropriate position player;If not intended for the Director, receives telephone calls and forwards them to the appropriate position player; (Government Pensions Administration Agency)
  • Keeps a diary for the Director’s appointments and events;
  • Using office equipment such as photocopiers and fax machines;
  • Maintains up-to-date knowledge of prescripts, policies, and strategies relating to his/her field of work:
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see also

Study

Prescribes/policies and other documents related to the Public Service and the department to ensure that their utility is understood properly; Remains abreast of approaches and techniques that are being used in the Director’s workplace.

NOTE : 

Assisting the Director with secretarial tasks is the purpose of this function. In the Monitoring and Evaluation Unit at Government Pensions Administration Agency in Pretoria, there is one everlasting function for a Secretary.  In order to be considered for employment, candidates are required to send a signed Z83 and a comprehensive CV to one of the email addresses listed on each advertisement. Check your inbox/email address and ensure that it is correct.

(Government Pensions Administration Agency)

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